Financial Analyst

Location Information

Five Star Senior Living's corporate headquarters are located in Newton, Massachusetts. Just 20 minutes outside of downtown Boston, the building features easy access to public transportation and the Massachusetts Turnpike.

Key Responsibilities

Summary:

The Financial Analyst is responsible for overall functions and controls within the business office of assigned communities. This position focuses primarily on key accounting functions such as maximizing cash flow, reporting timely accruals and enforcing our Procure to Pay processes; however, includes other functional tasks as assigned. This role serves as the liaison between the community and the corporate and regional staff. Interface as needed with Executive Directors, Regional Directors of Operations and the Corporate Accounting Team.

Responsibilities:

Accounting:

• Maintain timeliness and integrity of all financial information. Establish controls to assure accuracy and timeliness of month end close to include ancillary billing, census balancing, cash posting and balancing and accrual reporting.

• Review monthly financial statements to include both revenue and expenses, if applicable, and communicate issues/concerns to the facility ED, appropriate regional and corporate staff.
• Participate in the development of the departmental budget.
• Strong work ethic and demonstrated history of reliable work record.
• Must be able to handle multiple projects and changing priorities.

Accounts Receivable:

• Assure implementation and adherence to company’s governance and controls to include policies and procedures for financial functions, SOX requirements and HIPPA compliance with integrity and at a high degree of accuracy and attention to detail.
• Research and review outstanding accounts for resolution regularly. Assess level of bad debt reserves, review, recommend and submit write-offs. Review Medicare, Medicaid and insurance remittance advices and rebill as applicable.
• Follow Collections Policies and Procedures to include issuing late notices and making collection calls, expedite billing and collection procedures to maximize revenue and cash flow.
• Interact with various long-term care offices to correct any problems that may occur.
• Ensure and/or maintain the integrity of the resident trust account, if applicable, and work collaboratively with 3rd party vendor on trust reconciliation process.

• Provide assistance to community staff and senior management as requested.
• Assume additional responsibilities as delegated by senior management.

Procure to Pay:

• Obtain a comprehensive understanding of Five Star’s Procure to Pay process and Purchase Order (PO) requirements to ensure full program compliance.
• Engage in ethical and unbiased procurement practices, giving careful consideration to avoid conflicts of interests upon vendor engagement.
• Acts as the liaison with National Vendors.
• As a PO Requester, initiate requisitions for PO approval for most goods and services in advance of commencing any vendor engagement.
• Responsible for receipting those PO’s in Workday upon delivery of goods or services.
• Owns the responsibility of full vendor engagement and management.
• Ensuring timely receipt and submission of vendor invoices to AP for processing and monitor through payment.
• Investigate and resolve payable issues with vendors.
• Prepare New Supplier Requests as necessary.
• PCard reconciliations and timely submission of expenses through Concur.

Payroll/Community Support:

• May oversee payroll process: Monitors overtime and paid time off usage. Provides corporate payroll with employee information.
• Process reports for managers to verify associate hours.
• Input all employee new hire, terminations and changes into the HR/PR system.

Requirements:

• Associates degree in Business Administration/Accounting preferred. Additional relevant experience may be substituted for advanced education.
• Minimum of three (3) years’ experience in third party billing/collections and at least one (1) year experience in a supervisory capacity required.
• Must have thorough working knowledge of PC and spreadsheet applications.
• Demonstrate satisfactory level of interpersonal skills to interact with facility staff, administration, residents, families, vendors and governmental agencies.
• Demonstrate the willingness to generate new ideas for change, evaluate and recognize priorities, challenge others to learn, communicate and model organization values, foster high performance, recognize need for and provide adequate resources. Identify processes for improvement in daily work.
• Demonstrate the knowledge and understanding of resident rights. Respect the rights, dignity and individuality of each resident in all interactions.
• Demonstrate honesty and integrity at all times in the care and use of resident and facility property.
• Establish knowledge of emergency and disaster procedures of the facility.
• Demonstrate respect for co-workers and respond to needs of residents by complying with facility policies and procedures.
• Demonstrate the ability to prioritize tasks/responsibilities and complete duties within established deadlines.
• Ability to carry out the essential functions of this job (with or without reasonable accommodation).
• Access continuing education opportunities appropriate to responsibilities. Utilize state agency and Medicare Intermediary websites to understand current and on-going billing regulatory changes and maintain technical skills to perform job duties.

This job description represents an overview of some of the responsibilities that are essential to the functions and qualifications of the position. This job description is not intended to be, nor is it, an exhaustive list of all of the responsibilities required.

The culture at Five Star is built on our shared core values – People First, Integrity, Mindful, Listen and Work to Be Our Best. Within that framework we want to include positive collaboration, proactive problem solving and relentless curiosity. Positive collaboration means that we work together and make decisions for the greater good - with open, honest and respectful communication. Proactive problem-solving means that we come to the table with ideas, recommendations and solutions - instead of sitting back and waiting for others to raise an issue or fix a problem for us. Relentless curiosity means that we continually strive to improve, learn and grow by asking questions, seeking knowledge and stretching beyond our comfort zone.

Shift/Hours

Daytime

Our Core Values

• We Put People First
• We Act With Integrity
• We Mind the Business
• We Listen, Then Act Decisively
• We Work to be Our Best

Five Star Senior Living and Ageility are operating divisions of AlerisLife, a provider of an evolving portfolio of residential and lifestyle services to older adults who want to live life to the fullest. We are approximately 10,000 team members serving in 29 states as well as our corporate AlerisLife headquarters located outside of Boston. Together, we’re assembling a suite of best-in-class products and services to inspire joyful living in a growing range of settings.

About Five Star

The Five Star Senior Living division includes independent living, assisted living and Alzheimer's/memory care communities across the United States. When you join Five Star, you become part of a family where you’ll be supported in your efforts, offered guidance in your career and celebrated for your unique talents. We’re a team of dedicated professionals who make it possible for older adults to live their healthiest, happiest and most fulfilling lives. We hope you can join us and be part of an amazing team!

EEOC

Five Star prohibits discrimination against any applicant or employee with regard to or on the basis of race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. In addition to federal requirements, Five Star complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has communities and/or facilities. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

In addition, Five Star expressly prohibits any form of workplace harassment based on race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. We will not tolerate harassment of employees in the workplace, or in other settings in which employees may find themselves in connection with their employment. Improper interference with the ability of Five Star’s employees to perform their job duties may result in discipline up to and including discharge. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination harassment or retaliation, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any federal, state, or local law is prohibited and will not be tolerated.

Vaccine Requirements
Please note that AlerisLife and its subsidiaries require COVID-19 vaccination and/or proof of COVID-19 vaccination for all employees as a condition of employment, subject to medical, religious or other accommodations or exemptions required by law. We believe this requirement is vital to keeping everyone at AlerisLife and in our communities safe. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager.