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Human Resources Coordinator

in Newton, MA

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Job Description Job Attributes+

  • Job ID

    962840

  • Req ID

    96927BR

  • Job Category

    Rehabilitation

  • Career Area

    Corporate & Regional

  • Job Type

    Full-Time

  • Job Location

    Five Star Senior Living
    400 Centre Street
    Newton, MA 02458

Location Information

Five Star Senior Living's corporate headquarters are located in Newton, Massachusetts. Just 20 minutes outside of downtown Boston, the building features easy access to public transportation and the Massachusetts Turnpike.

Key Responsibilities

SUMMARY: The Human Resources Coordinator will play an important role in building a best in class HR team. Under the supervision of the Regional Human Resources Director provides HR support. The HR Coordinator also works closely with field base and home office teams. Administrative duties include responding to field enquiries and providing appropriate paperwork and follow up.

RESPONSIBILITIES:

  • Coordinates/maintains weekly reports.
  • Process the administrative component of the employee life cycle which includes HRIS data entry (new hire, terms, promo, title/comp changes, transfers.
  • Assist with PTO Adjustment/ missing payments.
  • Provide Administrative support to the HR Director.
  • Responds to employees questions, complaints etc.
  • Monitor Performance Management/Merit Increases.
  • Assist with office events.
  • Support all other projects/initiatives as assigned.
  • Administrative duties as required, e.g. prepare presentation materials (copy/collate, replicate, departmental manuals, make travel arrangements, arrange for AV equipment, arrange for shipments of education materials/supplies, ordering.
  • Respond to employee inquiries related to benefits, payroll, compensation, policies and procedures.
  • Ensure data integrity; recommend process improvements to address challenges..
  • Maintains confidentiality of all pertinent personnel information in accordance with the Privacy Act, as well as our established personnel policies governing the release of information.
  • Maintains appropriate documentation concerning the employee’s right to work in the country. Files documentation in the designated location within the specified time frame.
  • Maintains an adequate personnel filing system and complies with current employment practices.
  • Provides appropriate paperwork and processes for employee benefit programs to include 401K, health, dental, and life insurance programs, etc., as directed.
  • Provides public information (i.e., verification of employment, wages, etc.), in accordance with current laws, regulations, and guidelines governing such matters and under the guidance of the Regional HR Director.
  • Participates in new employee general orientation as requested.
  • Keeps department directors informed of changes in personnel matters.
  • Processes all newly hired personnel and all changes of status data.
  • Supports exit interview reporting.
  • Monitors unemployment claims and assists the with appeals.
  • Attends company mandated in-service trainings and programs.
  • Follows work schedule and completes assigned tasks in accordance with the established policies and procedures of the facility.
  • Demonstrates a positive working relationship with staff, team members and vendors.
  • Readily assists coworkers as needed.
  • Performs other duties as assigned by supervisor.
  • Complies with and exemplifies the Five Star values.
    • We mind the business
    • We work to be our best
    • We listen and act decisively
    • We act with integrity
    • We put people first

REQUIREMENTS:

  • Demonstrates effective time management skills.
  • Strong organization skills.
  • Prior Payroll and Benefits, preferred.
  • Strong written and verbal communication skills.
  • Ability to handle personnel situations with tact and compliance with state and federal law.
  • Attention to detail and accuracy with numbers, required.
  • Recognition of importance of confidentiality regarding patients, applicants and staff information required.
  • Coordinates data entry and maintenance of HRIS.
  • Requires proficiency in MS Office and Workday, preferred.
  • Provides Phone coverage for HR Department.
  • Strong communication and customer service skills.
  • Demonstrates ability to work within a fast-paced, deadline-oriented environment.
  • Self-motivated and strong ability to work independently.
  • Demonstrates satisfactory and effective interpersonal skills in interactions with community staff, administration, families, vendors, coworkers and governmental agencies.
  • Demonstrates the ability to prioritize tasks/responsibilities and complete duties within allotted time.

Education and/or Experience: High School Diploma or GED. Bachelor’s Degree strongly preferred. Must have a minimum of 1-2 years’ experience in office work preferably in HR or Benefits.

  • Certificates, Licenses, Registrations: None required.

Shift/Hours

Daytime

Our Core Values

  • We Put People First
  • We Act With Integrity
  • We Mind the Business
  • We Listen, Then Act Decisively
  • We Work to be Our Best

About Five Star

Five Star Senior Living Inc., a national healthcare and senior living provider headquartered in Newton, Massachusetts, proudly offers the highest quality service and care with the warmth and hospitality of home. Founded in 2000, Five Star has two major operating division: Five Star Senior Living and AGEILITY Physical Therapy Solutions.

The Five Star Senior Living division includes more than 280 Independent Living, Assisted Living, Alzheimer's/Memory Care, Healthcare Centers with Skilled Nursing & Rehabilitation and Continuing Care Retirement Communities. With communities in over 30 states and more than 25,000 team members, Five Star is committed to maximizing our residents' independence and enhancing their lifestyles.

The Ageility division provides both inpatient and outpatient services to over 150 communities. These services are provided both within Five Star and to customers externally. We offer Physical, Occupational and Speech Therapy Services. Our specialty programs includes our Step up to Stop falls Program, "Connections" our memory care therapy program, and our executive functioning program that focuses on cognitive strategies aimed at keeping our residents independent in areas such as medication management and house hold functions.

EEOC

Five Star prohibits discrimination against any applicant or employee with regard to or on the basis of race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. In addition to federal requirements, Five Star complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has communities and/or facilities. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

In addition, Five Star expressly prohibits any form of workplace harassment based on race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. We will not tolerate harassment of employees in the workplace, or in other settings in which employees may find themselves in connection with their employment. Improper interference with the ability of Five Star’s employees to perform their job duties may result in discipline up to and including discharge. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination harassment or retaliation, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any federal, state, or local law is prohibited and will not be tolerated.

JOB LOCATION

400 Centre Street
Newton, MA  02458

Perks & Benefits

  • Health
    Health
  • Dental
    Dental
  • Vision
    Vision
  • Life Insurance
    Life Insurance
  • Voluntary Insurance
    Voluntary Insurance
  • PTO
    PTO
  • Tuition
    Tuition
  • 401K Retirement Savings Plan
    401K Retirement Savings Plan
  • Medical and Dependent Care FSA
    Medical and Dependent Care FSA

Saved Jobs

    HEAR FROM OUR TEAM MEMBERS

    I have only been at Five Star for a short while, but I have not regretted that decision. The staff is friendly, and I fell in love with my residents from the moment I first walked in. Five Star recognizes each of their employees' unique abilities and helps promote growth. Thanks for having me at Five Star.

    It is a great feeling knowing I am surrounded at Five Star by professionals who have the same high ethical standards that I hold myself to. We work together to resolve concerns and to plan for the future of the company, my community and my professional development.

    I have been working for Five Star at the Remington Club for thirteen years. As a nurse, I appreciate their core values and commitment to excellence. Five Star sets itself apart by their standards. I am happy to be a part of such a wonderful organization.

    I have been in the aging services field for 16 years and feel very fortunate to be affiliated with one of the leaders in the Senior Housing industry. The amount support and resources available is unsurpassed. I appreciate the experience, knowledge, and caliber of my superiors and colleagues. I love what I do and am proud to represent 5 Star.

    I have had the pleasure of working for Five Star Senior Living Inc. for the past 13 years, and I have enjoyed the educational experiences and the opportunity for advancement. I started my career as an Executive Director and I have most recently been promoted to Divisional Vice President. I love the fact that we put people first and encourage our team members to grow. There is a unique spirit of advancement from within the company. I am so happy to be a part of this great organization!

    PAMELA SILVERIO, RN, BSN Director of Nursing for Remington Club
    PAMELA SILVERIO
    RN, BSN Director of Nursing for Remington Club
    DONNA M.BELL, Executive Director at Brandon Woods in Lawrence
    DONNA M.BELL
    Executive Director at Brandon Woods in Lawrence
    RAQUEL MATHEWS, Resident Service Director for Remington Club
    RAQUEL MATHEWS
    Resident Service Director for Remington Club
    KRISTEN KEARNAGHAN, Executive Director for Remington Club
    KRISTEN KEARNAGHAN
    Executive Director for Remington Club
    MELINDA SKIRVIN, Divisional Vice President, Eastern Division
    MELINDA SKIRVIN
    Divisional Vice President, Eastern Division
    Five Star Senior Living is an EEO Affirmative Action Employer. Learn more

    EEOC

    Five Star prohibits discrimination against any applicant or employee with regard to or on the basis of race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. In addition to federal requirements, Five Star complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has communities and/or facilities. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

    In addition, Five Star expressly prohibits any form of workplace harassment based on race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. We will not tolerate harassment of employees in the workplace, or in other settings in which employees may find themselves in connection with their employment. Improper interference with the ability of Five Star’s employees to perform their job duties may result in discipline up to and including discharge. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination harassment or retaliation, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any federal, state, or local law is prohibited and will not be tolerated.

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